Scope of Services: Fund Forecasting - Portfolio Company Data Collection

Service

Client Responsibilities

Carta Responsibilities

Account setup & Onboarding

Complete onboarding template & Schedule of Investments upload form.

Confirm all investments are populated into Carta and perform cleanup as needed.

Notify portfolio companies of Client’s relationship with Carta to facilitate data collection.*

*Carta can provide recommended email templates at Client’s request.

Provide best practice guidance and support articles as needed.

Add portfolio company points of contact on Carta & select intended portfolio companies for Carta data collection.

Configure Requests for Information settings and email wording.

Portfolio company requests for information (RFIs)

Add new investments via the provided Carta template.

Upload new investments on a quarterly basis.

Remove investments as needed.

Provide best practice guidance and support articles as needed.

Maintain the Request For Information ("RFI") Configuration page, indicating:

• which companies to reach out to,

• points of contacts at portfolio companies

• what information to collect, and

• if automatic follow-ups should be sent

Confirm with Client:

• RFI timeline,

• RFI wording, and

• That the RFI configuration page is up to date

Provide Carta with information on RFI timeline:

• The date RFI should be sent to portfolio companies;

• The date company data is due; and

• The expected close date of the RFI process.

Approve the language to be included in the RFI templated email.

Notify new portfolio companies of Client’s relationship with Carta to facilitate data collection.*

*Carta can provide recommended email templates at Client’s request.

Send information requests and follow ups to portfolio companies.

Email communication with Client’s portfolio companies for collection of source documents.

Data collection and processing

Provide Carta with the relevant source documents/data for any portfolio companies it has directed Carta not to contact.

Collection and processing of portfolio company data on a quarterly cadence.

Data can include:

• Summary capitalization table,

• Rights and preferences of preferred shares/units,

• Standardized latest quarter and forecasted financial statements including:

  • Income Statements,

  • Balance Sheets,

  • Cash Flow Statements, and

  • Standardized KPIs

Any data for a particular portfolio company will be made available to the Client by Carta by the earlier of:

1. Ten (10) business days of receipt of all requested information, or

2. Ten (10) business days from the end of the collection period (typically two weeks after the RFI deadline).

Upon closing an active RFI, the Carta team will not process additional information until the following quarterly RFI period.